Constitution

 

CONSTITUTION OF:

MUIR OF ORD JOG SCOTLAND

 

1.  NAME

The Club shall be called Muir of Ord jogscotland.

 

2.  AIMS AND OBJECTIVES

The aims and objectives of the Club are:

·         to promote and organise regular jogging sessions for members at Muir of Ord  and elsewhere;

·         to offer support and opportunities in jogging and running to members of all fitness levels; and,

·         To promote and encourage a healthier lifestyle within the remit of the Club for members and the wider community.

3.  AFFILIATION TO JOGSCOTLAND

The Club shall be affiliated to jogscotland, Scottish Athletics, Caledonia House, Redheughs Rigg, South Gyle, Edinburgh EH12 9DQ.

 

4. MEMBERSHIP

Membership of the Club shall be open to all, on such terms and subject to such rules and regulations as are made from time to time by the Committee.


5. MANAGEMENT BY A COMMITTEE

The Club shall be managed by a Committee consisting of five elected Office Bearers and up to two co-opted members.  The Office Bearers shall consist of:

 

·         Chair

·         Vice chair/Welfare Officer

·         Secretary

·         Treasurer

·         Jogleader co-ordinator

 

The Committee may at any time co-opt up to 2 members of the Club to serve upon it until the following Annual General Meeting (“AGM”).

 

The Committee shall ensure that the Club has appropriate insurance cover at all times.

 

The Committee shall ensure that the Club’s assets are greater than its liabilities at all times.

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The Committee shall make such rules and regulations as they consider appropriate for the proper running of the Club regarding:

·         becoming a member;

·         membership fees;

·         ceasing to be a member;

·         conduct of members;

·         safety and welfare of members; and,

·         Any other matter relating to the Club or its members.

Any such rules and regulations made by the Committee shall be subject to amendment or alteration by way of resolution passed in general meeting by a majority of those members present.

 

6.  ELECTION OF OFFICE BEARERS

 

Office Bearers shall initially be elected by those persons attending the Club’s inaugural meeting.  Thereafter Office Bearers shall retire by rotation on a two year cycle at the Club’s AGM and elections shall be held to fill any vacancy.  Any member of the Club may stand for election.  Any person retiring by rotation shall be eligible for re-election should they wish to stand.

 

7.  PROCEEDINGS OF THE COMMITTEE

 

The Committee shall meet at least twice every year in order to take such decisions as are necessary for the proper management of the Club and to make such rules and regulations as they consider appropriate.

 

Committee meetings shall be called by the Chair, giving at least 14 days notice to all other Committee members.

 

Decisions, rules and regulations shall only be valid if taken or made at Committee meeting attended by at least three of the five Office Bearers and agreed to by a majority of those attending.

 

A written record of the proceedings of the Committee, including in particular any decisions, rules and regulations taken or made, shall be made by the Secretary, approved by two other Office Bearers and communicated to members within 28 days of each Committee meeting.

 

 

8.  FINANCE

The financial year of the Club shall end on 31 March each year.

 

The Treasurer shall draw up accounts consisting of an income and expenditure account and a statement of balances as at each financial year end.

 

The Committee shall procure that the accounts are examined by an independent person who shall report to the members as to whether, in the independent examiners opinion, the accounts properly reflect the financial transactions of the Club and the state of the Club’s affairs at the financial year end.

 

 

9. GENERAL MEETINGS

An AGM of the Club shall be held each year at a date, time and place decided by the Committee.  At least 21 days notice of an AGM shall be given to members by the Secretary.

At each AGM:

·         the Office Bearers shall report to the members the activities of the Club and the Committee;

·         the Treasurer shall present to the members the accounts for the period to 31 March and the independent examiners report on those accounts; and

·         Elections shall be held to fill any Office Bearer vacancy arising from retirement by rotation or resignation from Office.

 

The Committee may call an Extraordinary General Meeting (“EGM”) of the Club at any time they consider appropriate, provided at least 21 days notice is given to members regarding:

·         the date, time and place of the meeting;

·         the nature of the business to be conducted; and,

·         Any resolutions to be proposed.

 

Members may require an EGM of the Club to be called by lodging with the Secretary a notice signed by 15 or more members requiring an EGM to be held and stating:

·         the nature of the business to be conducted; and,

·         Any resolutions to be proposed.

Within 14 days of receipt of such notice the Secretary shall call an EGM, giving 21 days notice to members regarding:

·         the date, time and place of the meeting;

·         the nature of the business to be conducted; and,

·         Any resolutions to be proposed.

 

A written record of the proceedings at each AGM and EGM, shall be made by the Secretary, approved by two other Office Bearers and communicated to members within 28 days of each meeting.

 

10. DISSOLUTION

In the event of dissolution of the Club, any assets that remain will become the property of jogscotland, Scottish Athletics, Caledonia House, Redheughs Rigg, South Gyle, EH12 9DQ


11. AMENDMENTS TO THE CONSTITUTION

This constitution shall only be changed by a resolution of the members agreed to at an EGM by a majority of those members in attendance. 

 

DECLARATION

This constitution was adopted by those persons attending the inaugural meeting of the Club held at The Pavilion, Muir of Ord on 19/03/2012.

 

SIGNED:                                       DATE:    19th March 2012

 

NAME:     Joan Munro

 

POSITION: Chair

 

SIGNED:                                       DATE:    19th March 2012

 

NAME:    Alison MacKay

 

POSITION: Secretary

 

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